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How Virtual Fax Can Save Your Company Money

Posted on by Scott Schweigert

Communication is one of the most important areas that every business needs to pay special attention to, irrespective of their size. With the ever-increasing need to send and receive faxes, the installation and maintenance of fax equipment can prove to be costly for any business across the United Kingdom. 

However, one of the easiest ways to overcome these problems is to switch to an online service. By replacing your office’s dedicated phone line, machine and array of supplies with a web fax service, you can instantly save your business thousands of pounds. Internet faxing is your ideal communication’s solution and additionally it’s one of the easiest ways to save on office costs.

Faxing on the Move

For UK business’s, eFax provides you with a local fax number, when you sign up for a free trial, which is then linked to your email. Any faxes sent to your number will appear in your email as a PDF or .tif file which you can easily retrieve on your smartphone, tablet or laptop.

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When you sign into your eFax account, you’ll immediately have access to your faxes from anywhere, anytime and your messages are secure since they are stored as attachments in your inbox.

Price Plans

In addition, eFax has a range of plans and packages to suit every type of business and its faxing needs. Whether you only send a couple of faxes a week or send volumes of documents each day, eFax has the plan for you.  

One of our most popular plans is the Pro Package, which allows customers to send and receive 200 pages and all for £11 per month. To avail of this great offer, all you have to do is subscribe online and set up your account. 

The beauty of this package is that the first month is completely free and it’s a great option for businesses who are unsure if they’re ready to make the switch from traditional faxing to an online alternative.

Advantages of Online Fax

Rather than depend on a fax software or machine that’ll most likely have technical issues when you most need it, why not consider swapping your old clunky machinery for an online service provider? Not only will it help reduce costs, but it’ll also reduce your office’s carbon footprint. 

The benefits of an online service far outweigh any disadvantages. eFax can provide you with a UK fax number or a toll-free number and have you set up quickly and affordably. Plans begin from as low as £11 per month, however costs can vary depending on your usage and business needs. 

If you still need convincing, don’t hesitate to opt for a free trial and see your office make significant reductions in communication costs.

Clunky Fax Machines are a Thing of the Past!

Posted on by Scott Schweigert

Bulky, expensive and fixed in one place are often the terms used to describe the fax equipment of the not-so-distant past. Almost half a century after the first “modern” fax apparatus was introduced, the humble machine has undergone a complete overhaul.

Today the fax machine has evolved to cater to a more mobile and decentralised business landscape. Thanks to technology, faxing has now become portable and accessible on all modern smartphones!

Integrating Email and Fax

A simple concept is behind this newfound portability of the fax machine – email. Email technology has allowed people to send and receive faxes via their Gmail, Hotmail or Outlook accounts. 

The invention of the smartphone and other mobile devices has revolutionised the way businesses communicate with one another and with their customers. Virtual fax means that organisations now have the ability to send and receive emails wherever they are and whenever they want, as long as internet connection is available.

Now, employees or business executives can receive and transmit faxes over their iOS, Android, Windows and Blackberry mobile devices. Additionally, this centralises all your messages in designated portals, meaning keeping on top of and accessing your messages and communications has never been easier.

Faxing Without Complications

The good thing about receiving fax via email is that there’s no adjustment that needs to be done from the sender’s end. People who subscribe to online services are assigned their own number, which can also be local or toll free. 

When someone is sending you a message from a traditional fax machine, he or she doesn’t have to punch in a special code or do anything that’s complicated to send their document. They only have to type in your fax number and you’ll receive the document as an email attachment in your inbox – simple! 

Furthermore, most online services are loaded with extra features such as digital message archiving and scheduled sending. These extra conveniences make business communications more streamlined and efficient, which is ideal for a mobile workforce.

Reliability and Security

Having a handheld facsimile device allows you to send and receive messages without worrying about paper, toner and other supplies. Since, it’s done online, businesses no longer need to worry about their machine malfunctioning. Likewise, problems associated with the conventional fax machine such as busy lines, transmittal failures and service outages are minimised through this new technology. 

Also, communication done online is usually safeguarded by the most advanced data security measures. Faxes printed on paper can be easily misplaced and data security and confidentiality might be compromised. This risk is significantly minimised with mobile and online services unless someone hacks into your email inbox.

Nowadays, thanks to technology, business operations are becoming more and more dispersed. Employees are no longer confined to their office’s four walls and are constantly on the move. Telecommunication tools such as faxing are evolving with this trend. With mobile faxing, sending a fax is just a swipe, touch or a click away.

If your business objectives means that your employees are always on the go, then portable faxing might be the solution you need. To avail of your free trial, simply pick the price plan that suits your business’s needs and start faxing online today.

How Faxing Has Stood the Test of Time

Posted on by Scott Schweigert

In an era of highly advanced business communications, proven by the numerous innovations that emerged in recent years, it would be easy to assume that faxing will soon be extinct. 

However, while modernisation has indeed made different forms of communication obsolete in the past, faxing still holds a distinct place in business, especially with companies based in the medical, financial or legal industry.

Legalities and Identity Authentication

Faxing is still one of the preferred modes of business communication, especially among organisations which deal with tons of paperwork, have strict data security guidelines and
a number of legal rules to follow. For example, there are certain companies that require contracts to be printed out and signed physically as opposed to electronically. 

Email signatures are rarely legally binding, hence the need to print out a copy of a document and sign it by hand. This is especially true for a lot of businesses in the healthcare and procurement industry. Further, creating a fake identity over email is not rocket science and in some cases can lead to fraudulent business transactions.

Fax Technology in the 21st Century

Faxing indispensability has prompted the creation of a number of software and user technologies, like eFax, which offer all the security and reliability of fax but with all the conveniences of internet communication. 

The modern solution to fax comes in the form of fax over Internet or email/fax technology. This gives businesses the capability to send and receive documents via email. Once users subscribe to their preferred price plan they are assigned a number, which can be a geographic, local, freephone or toll free number. This number is then linked to your email, where you can send and receive all your faxes as attachments. 

This relatively new technology also cuts down on business expenses by eliminating the need to keep stock of paper and toner, which is undoubtedly one of the biggest costs in operating a traditional machine. With eFax all your documents are securely saved in your inbox, meaning you only have to print what you need. 

As well as reducing your business’s operation costs, online faxing also increases reliability as your messages are transmitted via a more dependable and secure network. Furthermore, faxes can now be sent and received anywhere, as you can always access your eFax account through your smartphone or tablet – as long as an internet connection is accessible.

Faxing is Here to Stay

Communication technologies have come and gone in the past, however we’re confident that fax is still as needed today as it was decades ago. Internet fax boasts an undeniable range of benefits not present in newer forms of business communication. 

What makes traditional machines outdated are the inefficiencies associated with them, however eFax solves all of these by streamlining faxing over the internet. 

If online fax is something your business could use, why not register for your free trial and see how much of an advantage eFax can be to your office.

Online Fax is Your Business’s Communication Solution

Posted on by Scott Schweigert

From Land’s End to John o’ Groats, businesses up and down the country rely on efficient and easy-to-use communication systems. Whether it’s email, phone or fax, your communication solution needs to fit your business’s needs. An integral part of how your company functions, no business can survive without a solid communication’s plan. 

And whilst 100% essential, a decent communication network can be a huge expense for organisations to bear. Luckily, eFax offers an easy way to keep your overhead costs down, while still enjoying top-quality communications tool and by subscribing to an online faxing service you’ll significantly reduce your expenses.

No Need for Additional Phone Lines

A lot of UK businesses still have telefax numbers – a phone line and number in one –  which is not advisable, because if someone is sending you a fax and someone else is using the phone, you won’t receive your message. 

Therefore, organisations are normally encouraged to install two separate phone lines, one for your fax and other for landline calls. However, this is a costly solution and will only cause your bills to sky-rocket.

eFax provides an online faxing service which means you don’t have to get new phone lines installed, as every message is sent and received through your email – an innovative idea that’ll save you a fortune.
 
When signing up to eFax, you’ll still be assigned a number, which you can typically select from an inventory of available numbers. These are filtered by geographic location, free-phone, local and toll-free numbers depending on your business’s needs.

Cutting Down on Supplies

Unfortunately, relying on traditional fax equipment also means that you’re relying on a vast array of supplies to keep it working. These include thermal paper, ink or toner and if you receive lots of messages per day, several paper rolls and ink cartridges will be needed throughout the month.

And what would happen if someone sent you a bulky document, like a proposal or a signed contract? Undoubtedly your machine would go into overdrive printing off reams of paper, which will see your supplies deplete and your expenses will increase right before your very eyes.

The beauty of moving your fax online, means you don’t have to fork out for these supplies anymore. Digital allows you to save important documents online and only print what you need, making it more cost-efficient and environment-friendly.

Great Value for Money

eFax offers a range of different pricing models and packages that’ll suit any budget or business objective. Online faxing will always offer more value for money, since there are added features, which are not present in traditional machines. 

As well as additional features, businesses can avail of discounts or special offers when they pay annually, rather than on a monthly basis. eFax currently provides 2 months free, when you sign up for a one year subscription. 

With all these advantages there’s no excuse not to sign up to an internet fax service and save hundreds of pounds each year. Sign up and start your free trial today.

Go Paperless with Online Faxing

Posted on by Scott Schweigert

Traditional fax machines do a great job of sending and receiving faxes, however it can prove to be a costly piece of office equipment to run in the long-term.

Our figures, based on your calculated average usage over the course of one year, show that a single fax machine can cost more than £600 a year to keep running.

The £600 sum includes the one-off costs of buying the hardware, as well as line installation, rental, ribbons and electricity and this is all before factoring in the cost of general maintenance and depreciation over time. Not to mention that the mountains of paper, storage space, filing systems and extra manpower required can all prove to be even costlier than expected.

Tackle Your Over-Reliance on Paper

One of the best ways to run a paperless office is to opt for an online service where you can send and receive faxes quickly, efficiently and, better still, through email attachments. By choosing a paperless corporate internet faxing solution like eFax, you’ll instantly reduce your paper usage and in turn improve your carbon footprint.
 
Aside from being cost-effective and environmentally friendly, online faxing ensures that you’ll never lose an important document again. Users can easily archive documents so that they’re always accessible for future use or documentation. Privacy and security are paramount objectives when using fax, all online faxes received into your inbox will remain strictly private.

If you have an existing fax number, you can move this number to your new online fax service provider at no extra charge. On the other hand, you can also opt for a new local or freephone number to help broaden your reach, especially if you’re based internationally and want to make your business appear local.

Cost-Effective Faxing

Running a paperless office can lead to a significant reduction in costs and with lots of great software out there, there’s no excuse not to go green this year. As well as being environmentally friendly, companies can make exceptional savings by going paperless.

The savings improve as we offer free fax minutes within our range of service plans to suit all business needs. So, if you do consider switching to an online service, the savings can be significant. Without the need for a machine or a dedicated phone line and the corresponding escalating costs of long distance charges for transmissions, you can reallocate this extra budget elsewhere.
  
For the most part, there are savings all around when you opt for an online service. Rest assured, your employees will remain more productive since they don’t have to waste time around the machine, waiting for that seemingly endless and costly roll of paper to make an appearance.

With eFax, you’re at liberty to print only the faxes you actually need, thus instantly reducing your carbon footprint. Year-on year, an increasing number of British businesses are trading in their traditional fax machines for the budget-friendly, efficient and secure option of online faxing.

If you feel like the time is right and your business is ready to move forward, get in touch with eFax today and start using eFax to help move your firm forward in an environmentally-friendly and cost-effective manner.

Increase Your Business’s Productivity with eFax

Posted on by Scott Schweigert

Business owners across the country are always in search of ways to reduce their mounting communication costs. While phone lines and mobiles are essential for your business, one of the most expensive areas when it comes to communication is fax.

One of the first expenses you’ll encounter when using a traditional machine is the initial installation cost. Calling out a technician to get your machine up and running can make a significant dent in your communication budget and that’s before you even get started.

Advantages of Online Fax

However, if you want to stay ahead of the competition in terms of budget, efficiency and technology, then it’s time to consider an internet fax service. An increasing number of small and medium sized businesses have realised the potential of internet faxing, with its reduced costs and potential for increased productivity.

The benefits of using an internet faxing service are numerous, but one of the most advantageous is that you don’t have to install a dedicated phone line to send and receive faxes. Communication costs will automatically be reduced when you don’t have to deal with the resulting phone bills.

Local UK Fax Number

Once you sign up, you will be allocated a local fax number which you can use to send and receive faxes as email attachments. A local number is a great option for companies who want to expand into international markets, without the commitment of renting a local office. Local contact details, like your company’s fax number, are an instant reassurance to any potential or existing customers.

Signing up to eFax also means that whether you’re at your desk, browsing on your laptop, or scrolling through your smartphone, you’ll always have access to your mailbox. This extra feature gives you the freedom to access your faxes when you’re away from the office.

Efficient Business Communication

Online faxing provides business owners with a simple and efficient way to keep in contact with their customers and associates. By improving your business’s correspondences you’ll in turn improve your customer’s experience. Satisfied customers are more likely to commit to your company or product and thus become long-term, dependable clients.

eFax is an ideal way to demonstrate that your business is an efficiently run operation, which is one of the top qualities customers always look out for. Efficiency lends credibility to your business without having to invest thousands of pounds on a machine or communication team to meet your needs.

In addition, eFax allows you the freedom to send and receive authorised and sensitive information without the fear of these messages falling into the wrong hands.
It goes without saying that online faxing, offers far more benefits than that of a traditional fax machine. An internet service provider, like eFax, can significantly reduce your communication costs and help improve your overall brand image, oftentimes helping to make a small business appear much larger in terms of efficiency and productivity!

As well as that, your office management will significantly improve as eFax conveniently lets you store and retrieve documents online, which means important documents are always on-hand. With all these benefits, there’s no excuse not to start your free trial today.