{"id":1310,"date":"2019-07-18T15:38:05","date_gmt":"2019-07-18T15:38:05","guid":{"rendered":"https:\/\/efaxstg.wpengine.com\/uk\/?p=1310"},"modified":"2022-11-23T00:24:46","modified_gmt":"2022-11-23T00:24:46","slug":"improving-gdpr-compliance-healthcare","status":"publish","type":"post","link":"https:\/\/ww2.efax.com\/uk\/blog\/improving-gdpr-compliance-healthcare","title":{"rendered":"Paper and the GDPR: How to Improve Compliance in Healthcare"},"content":{"rendered":"\t\t<div data-elementor-type=\"wp-post\" data-elementor-id=\"1310\" class=\"elementor elementor-1310\" data-elementor-post-type=\"post\">\n\t\t\t\t\t\t<section class=\"elementor-section elementor-top-section elementor-element elementor-element-2519115 elementor-section-boxed elementor-section-height-default elementor-section-height-default\" data-id=\"2519115\" data-element_type=\"section\" data-e-type=\"section\">\n\t\t\t\t\t\t<div class=\"elementor-container elementor-column-gap-default\">\n\t\t\t\t\t<div class=\"elementor-column elementor-col-100 elementor-top-column elementor-element elementor-element-87ceb9b\" data-id=\"87ceb9b\" data-element_type=\"column\" data-e-type=\"column\">\n\t\t\t<div class=\"elementor-widget-wrap elementor-element-populated\">\n\t\t\t\t\t\t<div class=\"elementor-element elementor-element-8b32a65 elementor-widget elementor-widget-text-editor\" data-id=\"8b32a65\" data-element_type=\"widget\" data-e-type=\"widget\" data-widget_type=\"text-editor.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t\t\t\t\t\t\t<h4><em>Are your paper-based practices putting you more at risk of a GDPR infraction? Discover exactly what risks are facing healthcare in terms of non-compliance, and what you can do to reduce them.<\/em><\/h4>\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t<\/section>\n\t\t\t\t<section class=\"elementor-section elementor-top-section elementor-element elementor-element-c1d1c0d elementor-section-boxed elementor-section-height-default elementor-section-height-default\" data-id=\"c1d1c0d\" data-element_type=\"section\" data-e-type=\"section\">\n\t\t\t\t\t\t<div class=\"elementor-container elementor-column-gap-default\">\n\t\t\t\t\t<div class=\"elementor-column elementor-col-100 elementor-top-column elementor-element elementor-element-9c3d1af\" data-id=\"9c3d1af\" data-element_type=\"column\" data-e-type=\"column\">\n\t\t\t<div class=\"elementor-widget-wrap elementor-element-populated\">\n\t\t\t\t\t\t<div class=\"elementor-element elementor-element-971ff19 elementor-widget elementor-widget-heading\" data-id=\"971ff19\" data-element_type=\"widget\" data-e-type=\"widget\" data-widget_type=\"heading.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t\t\t<h2 class=\"elementor-heading-title elementor-size-default\">Article overview:<\/h2>\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t<div class=\"elementor-element elementor-element-cc21cf8 elementor-widget elementor-widget-heading\" data-id=\"cc21cf8\" data-element_type=\"widget\" data-e-type=\"widget\" data-widget_type=\"heading.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t\t\t<h2 class=\"elementor-heading-title elementor-size-default\">Risk of Paper to GDPR<\/h2>\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t<div class=\"elementor-element elementor-element-9c49a38 elementor-widget elementor-widget-text-editor\" data-id=\"9c49a38\" data-element_type=\"widget\" data-e-type=\"widget\" data-widget_type=\"text-editor.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t\t\t\t\t\t\tCompliance with GDPR is essential for all organisations operating in the healthcare sector, but vulnerabilities in documentation management could be putting you at risk.\n\nThe use of paper files and records present the healthcare sector with numerous hazards that have the potential to be avoided. These include:\n<ul style=\"padding:15px 0 0 0;\">\n \t<li>Unauthorised access.<\/li>\n \t<li>Loss, damage and theft.<\/li>\n \t<li>A lack of security.<\/li>\n<\/ul>\nOne of the primary risk factors associated with paper usage is the continued reliance on fax machine technology. The outdated technology presents its own risks as well:\n<ul style=\"padding:15px 0 0 0;\">\n \t<li>Easy-to-access paper files left on fax machines.<\/li>\n \t<li>Records being submitted to unauthorised parties from misdialing using keypads.<\/li>\n \t<li>Fax machines creating weaknesses in IT systems.<\/li>\n<\/ul>\nUse of paper should be reduced in order to improve compliance with the GDPR. But how can your healthcare organisation achieve this goal?\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t<div class=\"elementor-element elementor-element-abd825f elementor-widget elementor-widget-heading\" data-id=\"abd825f\" data-element_type=\"widget\" data-e-type=\"widget\" data-widget_type=\"heading.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t\t\t<h2 class=\"elementor-heading-title elementor-size-default\">How to Reduce Your Pa-per Risk with Cloud Fax-ing\n<\/h2>\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t<div class=\"elementor-element elementor-element-3d0b6e1 elementor-widget elementor-widget-text-editor\" data-id=\"3d0b6e1\" data-element_type=\"widget\" data-e-type=\"widget\" data-widget_type=\"text-editor.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t\t\t\t\t\t\tThe introduction of online faxing technology can reduce the need for paper while improving compliance with the GDPR.\n\nCompliance is boosted by cloud faxing because:\n<ul style=\"padding:15px 0 0 0;\">\n \t<li>Your data can be encrypted.<\/li>\n \t<li>Your records are stored in password protected locations.<\/li>\n \t<li>Access is controlled and managed digitally.<\/li>\n \t<li>The chance of sharing data with unintended parties is reduced.<\/li>\n \t<li>Data can be easily destroyed with less risk.<\/li>\n \t<li>Data can be optionally stored, archived for accessibility whenever necessary.<\/li>\n<\/ul>\nEstablishing cloud faxing with eFax is easy. Gaining immediate access to digital services, pav-ing way for eliminating paper from your faxing process, can improve GDPR compliance, and your organisation can continue to communicate by fax.\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t<div class=\"elementor-element elementor-element-41e1c13 elementor-widget elementor-widget-heading\" data-id=\"41e1c13\" data-element_type=\"widget\" data-e-type=\"widget\" data-widget_type=\"heading.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t\t\t<h2 class=\"elementor-heading-title elementor-size-default\">Learn More! Read the Full Story Below<\/h2>\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t<\/section>\n\t\t\t\t<section class=\"elementor-section elementor-top-section elementor-element elementor-element-9cab537 elementor-section-boxed elementor-section-height-default elementor-section-height-default\" data-id=\"9cab537\" data-element_type=\"section\" data-e-type=\"section\">\n\t\t\t\t\t\t<div class=\"elementor-container elementor-column-gap-default\">\n\t\t\t\t\t<div class=\"elementor-column elementor-col-100 elementor-top-column elementor-element elementor-element-397259c\" data-id=\"397259c\" data-element_type=\"column\" data-e-type=\"column\">\n\t\t\t<div class=\"elementor-widget-wrap elementor-element-populated\">\n\t\t\t\t\t\t<div class=\"elementor-element elementor-element-f2c3388 elementor-widget elementor-widget-heading\" data-id=\"f2c3388\" data-element_type=\"widget\" data-e-type=\"widget\" data-widget_type=\"heading.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t\t\t<h2 class=\"elementor-heading-title elementor-size-default\">What Is ISDN?<\/h2>\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t<div class=\"elementor-element elementor-element-abaab18 elementor-widget elementor-widget-text-editor\" data-id=\"abaab18\" data-element_type=\"widget\" data-e-type=\"widget\" data-widget_type=\"text-editor.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t\t\t\t\t\t\tGDPR \u2014\u00a0<a href=\"https:\/\/eugdpr.org\/\" target=\"_blank\" rel=\"noopener\">General Data Protection Regulations<\/a>\u00a0\u2014launched in May 2018 as part of the European Union\u2019s clamp down on how da-ta is used and handled by businesses, organisations and non-profits, and any other publicly operating entities. The aim of introducing GDPR was to ensure:\n<ul style=\"padding:15px 0 0 0;\">\n \t<li>Individuals have greater control over their personal data.<\/li>\n \t<li>Data security measures are increased.<\/li>\n \t<li>The processing and usage of personal data are made clear.<\/li>\n<\/ul>\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t<div class=\"elementor-element elementor-element-9c46ed7 elementor-widget elementor-widget-heading\" data-id=\"9c46ed7\" data-element_type=\"widget\" data-e-type=\"widget\" data-widget_type=\"heading.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t\t\t<h2 class=\"elementor-heading-title elementor-size-default\">What Does GDPR Compliance Actually Mean for Your Healthcare Organisation?\n<\/h2>\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t<div class=\"elementor-element elementor-element-e751118 elementor-widget elementor-widget-text-editor\" data-id=\"e751118\" data-element_type=\"widget\" data-e-type=\"widget\" data-widget_type=\"text-editor.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t\t\t\t\t\t\t<p>No one is immune to the impact of GDPR. If you manage personal data on behalf of individuals based in the European Union, you will be affected in some way. As the healthcare industry is so often reliant on the use of personal information to offer care and treatment for patients, organisations operating within the sector are impacted by the GDPR.<\/p><p>The result is that compliance with the GDPR is utterly essential for most healthcare organisations. It does not matter if you are a NHS trust operating a huge roster of patients or a private practice \u2014 if you have individuals under your care, you will have personal data therefore you must comply with the regulations.<\/p><p>Failure to meet compliance with the GDPR will mean that, if a breach occurs, you could face serious consequences and poten-tially heavy fines. Given that the private healthcare sector is the\u00a0<a href=\"https:\/\/www.theguardian.com\/technology\/2018\/jul\/31\/private-health-sector-most-vulnerable-to-data-breaches-report\" target=\"_blank\" rel=\"noopener\">most vulnerable industry in terms of data breaches<\/a>, it\u2019s vital that your practice is compliant with the GDPR.<\/p>\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t<\/section>\n\t\t\t\t<section class=\"elementor-section elementor-top-section elementor-element elementor-element-b31991a elementor-section-boxed elementor-section-height-default elementor-section-height-default\" data-id=\"b31991a\" data-element_type=\"section\" data-e-type=\"section\">\n\t\t\t\t\t\t<div class=\"elementor-container elementor-column-gap-default\">\n\t\t\t\t\t<div class=\"elementor-column elementor-col-50 elementor-top-column elementor-element elementor-element-2300a9f\" data-id=\"2300a9f\" data-element_type=\"column\" data-e-type=\"column\">\n\t\t\t<div class=\"elementor-widget-wrap elementor-element-populated\">\n\t\t\t\t\t\t<div class=\"elementor-element elementor-element-a746bc6 elementor-widget elementor-widget-image\" data-id=\"a746bc6\" data-element_type=\"widget\" data-e-type=\"widget\" data-widget_type=\"image.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t<img fetchpriority=\"high\" decoding=\"async\" width=\"640\" height=\"426\" src=\"https:\/\/ww2.efax.com\/uk\/wp-content\/uploads\/sites\/8\/2019\/08\/smartphones-with-media-icons-and-text-symbols-1.jpg\" class=\"attachment-large size-large wp-image-1602\" alt=\"\" srcset=\"https:\/\/ww2.efax.com\/uk\/wp-content\/uploads\/sites\/8\/2019\/08\/smartphones-with-media-icons-and-text-symbols-1.jpg 800w, https:\/\/ww2.efax.com\/uk\/wp-content\/uploads\/sites\/8\/2019\/08\/smartphones-with-media-icons-and-text-symbols-1-300x200.jpg 300w, https:\/\/ww2.efax.com\/uk\/wp-content\/uploads\/sites\/8\/2019\/08\/smartphones-with-media-icons-and-text-symbols-1-768x512.jpg 768w\" sizes=\"(max-width: 640px) 100vw, 640px\" \/>\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t<\/div>\n\t\t\t\t<div class=\"elementor-column elementor-col-50 elementor-top-column elementor-element elementor-element-409ad18\" data-id=\"409ad18\" data-element_type=\"column\" data-e-type=\"column\">\n\t\t\t<div class=\"elementor-widget-wrap elementor-element-populated\">\n\t\t\t\t\t\t<div class=\"elementor-element elementor-element-c68e884 elementor-widget elementor-widget-heading\" data-id=\"c68e884\" data-element_type=\"widget\" data-e-type=\"widget\" data-widget_type=\"heading.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t\t\t<h2 class=\"elementor-heading-title elementor-size-default\">Paper and the GDPR: How Are They Connected?<\/h2>\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t<div class=\"elementor-element elementor-element-496fa79 elementor-widget elementor-widget-text-editor\" data-id=\"496fa79\" data-element_type=\"widget\" data-e-type=\"widget\" data-widget_type=\"text-editor.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t\t\t\t\t\t\t<p>From sending paper letters to\u00a0<a href=\"https:\/\/www.itpro.co.uk\/technology\/31496\/the-nhs-still-owns-and-uses-almost-9000-fax-machines\" target=\"_blank\" rel=\"noopener\">using fax machines,<\/a>\u00a0it is common to find physical paper documentation being used, stored and shared in the sector. This can create problems for compliance with the GDPR. While you may have increased the security of your digital assets following the introduction of the GDPR, paper documents are\u00a0<a href=\"https:\/\/ico.org.uk\/for-organisations\/guide-to-the-general-data-protection-regulation-gdpr\/key-definitions\/what-is-personal-data\/\" target=\"_blank\" rel=\"noopener\">still beholden<\/a>\u00a0to the new laws. Paper documents that con-tain personal information \u2014 be they patient records, prescription information, waivers or contact forms \u2014 must be protected.<\/p><p>As part of the GDPR, you are required to offer \u201c<a href=\"https:\/\/ico.org.uk\/for-organisations\/guide-to-the-general-data-protection-regulation-gdpr\/accountability-and-governance\/data-protection-by-design-and-default\/\" target=\"_blank\" rel=\"noopener\">data protection by design and by default<\/a>.\u201d All personal data you manage must be used only for activities that the owner of the personal data has consented to. You are responsible for making sure this happens. Any use outside of their consent is not compliant with the GDPR and could result in legal repercussions.<\/p>\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t<\/section>\n\t\t\t\t<section class=\"elementor-section elementor-top-section elementor-element elementor-element-a403385 elementor-section-boxed elementor-section-height-default elementor-section-height-default\" data-id=\"a403385\" data-element_type=\"section\" data-e-type=\"section\">\n\t\t\t\t\t\t<div class=\"elementor-container elementor-column-gap-default\">\n\t\t\t\t\t<div class=\"elementor-column elementor-col-100 elementor-top-column elementor-element elementor-element-885af6c\" data-id=\"885af6c\" data-element_type=\"column\" data-e-type=\"column\">\n\t\t\t<div class=\"elementor-widget-wrap elementor-element-populated\">\n\t\t\t\t\t\t<div class=\"elementor-element elementor-element-3b01205 elementor-widget elementor-widget-text-editor\" data-id=\"3b01205\" data-element_type=\"widget\" data-e-type=\"widget\" data-widget_type=\"text-editor.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t\t\t\t\t\t\t<p>It is critical that you pay attention not only to how your digital documents are secured, but your paper ones as well.<\/p>\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t<div class=\"elementor-element elementor-element-69b0b30 elementor-widget elementor-widget-heading\" data-id=\"69b0b30\" data-element_type=\"widget\" data-e-type=\"widget\" data-widget_type=\"heading.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t\t\t<h2 class=\"elementor-heading-title elementor-size-default\">The Risks of Paper in Healthcare<\/h2>\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t<div class=\"elementor-element elementor-element-88dff94 elementor-widget elementor-widget-text-editor\" data-id=\"88dff94\" data-element_type=\"widget\" data-e-type=\"widget\" data-widget_type=\"text-editor.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t\t\t\t\t\t\tThere are a series of risks associated with the use of paper in compliance with the GDPR \u2014 risks that, if not addressed, could result in breaches. These include:\n<ul style=\"padding:15px 0 0 0;\">\n \t<li><strong>Lack of Encryption<\/strong>\u00a0\u2014 Digital files can be protected by encryption, which can aid prevention of data from being manipulated during transit. Paper documents are not protected in the same way, which means theft or loss could result due to easy access.<\/li>\n \t<li><strong>Unsecured Storage<\/strong>\u00a0\u2014 The GDPR requires personal information to be\u00a0<a href=\"https:\/\/ico.org.uk\/for-organisations\/guide-to-the-general-data-protection-regulation-gdpr\/security\/\" target=\"_blank\" rel=\"noopener\">properly secured<\/a>. Filing cabinets, desk draws, shelving units and other easy-to-reach places are not secure; even locked units can be easily compromised. These are common locations to store physical paper files within your healthcare organisation, however they are less secure than digitally stored files.<\/li>\n \t<li><strong>Unauthorised Access<\/strong>\u00a0\u2014 Only those authorised to view personal information\u00a0<a href=\"https:\/\/ico.org.uk\/for-organisations\/guide-to-the-general-data-protection-regulation-gdpr\/individual-rights\/right-of-access\/\" target=\"_blank\" rel=\"noopener\">are permitted to do so<\/a>. Pa-per files clearly have no method of blocking viewership and must be placed somewhere safe. If access is not tightly regulated, which can be difficult to ensure in busy workplaces, unauthorised access is a possibility, which makes paper files more at risk of security breaches.<\/li>\n \t<li><strong>Outdated Records<\/strong>\u00a0\u2014 The GDPR requires personal data to be\u00a0<a href=\"https:\/\/ico.org.uk\/for-organisations\/guide-to-the-general-data-protection-regulation-gdpr\/\" target=\"_blank\" rel=\"noopener\">kept up to date<\/a>. Updating paper docu-ments can be difficult and time-consuming, which means it will likely become a process that is delayed or ignored.<\/li>\n \t<li><strong>Disposal of Paper<\/strong>\u00a0\u2014 If paper is not disposed of properly, information can be exposed. Complacent practices can result in personal information being revealed to those it shouldn\u2019t, simply because a file was placed in a bin without proper destruction processes carried out.<\/li>\n<\/ul>\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t<div class=\"elementor-element elementor-element-a942cb2 elementor-widget elementor-widget-heading\" data-id=\"a942cb2\" data-element_type=\"widget\" data-e-type=\"widget\" data-widget_type=\"heading.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t\t\t<h2 class=\"elementor-heading-title elementor-size-default\">Fax Machines and Increased Paper Risk<\/h2>\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t<div class=\"elementor-element elementor-element-5cd1016 elementor-widget elementor-widget-text-editor\" data-id=\"5cd1016\" data-element_type=\"widget\" data-e-type=\"widget\" data-widget_type=\"text-editor.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t\t\t\t\t\t\tThere are numerous uses of paper within the healthcare sector, and one major factor involved in this is the continued use of fax machine technology. Physical fax machines require paper, which results in many risks as highlighted above. However, the fax ma-chine presents its own risks:\n<ul style=\"padding: 15px 0 0 0;\">\n \t<li>Misdialing, or\u00a0<a href=\"https:\/\/www.yourdictionary.com\/fat-finger-problem\" target=\"_blank\" rel=\"noopener\">the fat finger problem<\/a>, is common among fax machine users. It is actually the\u00a0<a href=\"https:\/\/www.itgovernance.co.uk\/blog\/4-of-the-5-top-causes-of-data-breaches-are-because-of-human-or-process-error\" target=\"_blank\" rel=\"noopener\">second biggest cause<\/a>\u00a0of per-sonal data breaches that result from human error. It is all too easy to accidentally send sensitive patient data to the wrong place, resulting in major and obvious breaches of the GDPR.<\/li>\n \t<li>When you receive a fax using a fax machine, it is held on the unit or immediately printed. Either way, it is accessible to any-one who is in close proximity to the fax machine. Unless the fax machine is locked inside your office, where only you have ac-cess, the documents you are receiving and sending are not secure. This is due to the potential of your documents being viewed by an unauthorised party \u2014 be it other members of staff, patients or clients.<\/li>\n \t<li>The recent discovery of a vulnerability known as the \u201c<a href=\"https:\/\/blog.checkpoint.com\/2018\/08\/12\/faxploit-hp-printer-fax-exploit\/\" target=\"_blank\" rel=\"noopener\">faxploit<\/a>\u201d has identified weaknesses in fax machine security. Having a fax machine connected to your IT systems means hackers can enter your network via the machine\u2019s unprotected analog chan-nels and wreak havoc elsewhere. This can result in data theft and access \u2014 a huge problem for compliance with the GDPR.<\/li>\n<\/ul>\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t<\/section>\n\t\t\t\t<section class=\"elementor-section elementor-top-section elementor-element elementor-element-3fd8617 elementor-section-boxed elementor-section-height-default elementor-section-height-default\" data-id=\"3fd8617\" data-element_type=\"section\" data-e-type=\"section\">\n\t\t\t\t\t\t<div class=\"elementor-container elementor-column-gap-default\">\n\t\t\t\t\t<div class=\"elementor-column elementor-col-50 elementor-top-column elementor-element elementor-element-cae8a87\" data-id=\"cae8a87\" data-element_type=\"column\" data-e-type=\"column\">\n\t\t\t<div class=\"elementor-widget-wrap elementor-element-populated\">\n\t\t\t\t\t\t<div class=\"elementor-element elementor-element-2f6cb51 elementor-widget elementor-widget-heading\" data-id=\"2f6cb51\" data-element_type=\"widget\" data-e-type=\"widget\" data-widget_type=\"heading.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t\t\t<h2 class=\"elementor-heading-title elementor-size-default\">How to Improve use of Paper for Compliance with the GDPR\n<\/h2>\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t<div class=\"elementor-element elementor-element-dee4ae7 elementor-widget elementor-widget-text-editor\" data-id=\"dee4ae7\" data-element_type=\"widget\" data-e-type=\"widget\" data-widget_type=\"text-editor.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t\t\t\t\t\t\t<p>In order to improve compliance with the GDPR when it comes to paper usage, one of the simplest and most effective answers is to reduce the volume of paper being consumed by your healthcare organisation. This can be a difficult process to manage.<\/p><p>The NHS has laid out plans to make the health and social care industry\u00a0<a href=\"https:\/\/digital.nhs.uk\/news-and-events\/news-archive\/2016-news-archive\/national-information-board-paperless-2020\" target=\"_blank\" rel=\"noopener\">paperless by 2020<\/a>. However, this requires numerous or-ganisations to work together. Predictions are that the\u00a0<a href=\"https:\/\/www.digitalhealth.net\/2017\/04\/nhs-will-not-be-paperless-before-2027\/\" target=\"_blank\" rel=\"noopener\">paperless 2020 goal is not achievable<\/a>, at least not completely, and these argu-ments are not entirely without merit. The NHS currently operates over\u00a0<a href=\"https:\/\/www.digitalhealth.net\/2018\/07\/nhs-hospitals-accused-of-being-stubbornly-attached-to-fax-machines\/\" target=\"_blank\" rel=\"noopener\">9,000 fax machines<\/a>, and many more exist in other organisa-tions in the healthcare industry. Removal of all these units by 2020 seems like a tall order, which means paper documents will contin-ue to play a significant part in the healthcare sector and the GDPR risks will continue to exist.<\/p>\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t<\/div>\n\t\t\t\t<div class=\"elementor-column elementor-col-50 elementor-top-column elementor-element elementor-element-9d58a2f\" data-id=\"9d58a2f\" data-element_type=\"column\" data-e-type=\"column\">\n\t\t\t<div class=\"elementor-widget-wrap elementor-element-populated\">\n\t\t\t\t\t\t<div class=\"elementor-element elementor-element-6dea2d9 elementor-widget elementor-widget-image\" data-id=\"6dea2d9\" data-element_type=\"widget\" data-e-type=\"widget\" data-widget_type=\"image.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t<img decoding=\"async\" width=\"600\" height=\"400\" src=\"https:\/\/ww2.efax.com\/uk\/wp-content\/uploads\/sites\/8\/2019\/07\/medical-professional-and-gdpr.jpg\" class=\"attachment-large size-large wp-image-1606\" alt=\"\" srcset=\"https:\/\/ww2.efax.com\/uk\/wp-content\/uploads\/sites\/8\/2019\/07\/medical-professional-and-gdpr.jpg 600w, https:\/\/ww2.efax.com\/uk\/wp-content\/uploads\/sites\/8\/2019\/07\/medical-professional-and-gdpr-300x200.jpg 300w\" sizes=\"(max-width: 600px) 100vw, 600px\" \/>\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t<\/section>\n\t\t\t\t<section class=\"elementor-section elementor-top-section elementor-element elementor-element-3c4ab72 elementor-section-boxed elementor-section-height-default elementor-section-height-default\" data-id=\"3c4ab72\" data-element_type=\"section\" data-e-type=\"section\">\n\t\t\t\t\t\t<div class=\"elementor-container elementor-column-gap-default\">\n\t\t\t\t\t<div class=\"elementor-column elementor-col-100 elementor-top-column elementor-element elementor-element-06438af\" data-id=\"06438af\" data-element_type=\"column\" data-e-type=\"column\">\n\t\t\t<div class=\"elementor-widget-wrap elementor-element-populated\">\n\t\t\t\t\t\t<div class=\"elementor-element elementor-element-6d58606 elementor-widget elementor-widget-text-editor\" data-id=\"6d58606\" data-element_type=\"widget\" data-e-type=\"widget\" data-widget_type=\"text-editor.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t\t\t\t\t\t\t<p>But, just because the risk exists for others, that doesn&#8217;t mean it must exist for you and your healthcare organisation. You can act now to minimise the risks to GDPR breaches. How can you do this? By incorporating cloud-faxing technology into your workplace.<\/p>\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t<div class=\"elementor-element elementor-element-9637870 elementor-widget elementor-widget-heading\" data-id=\"9637870\" data-element_type=\"widget\" data-e-type=\"widget\" data-widget_type=\"heading.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t\t\t<h2 class=\"elementor-heading-title elementor-size-default\">The Cloud-Faxing Solution<\/h2>\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t<div class=\"elementor-element elementor-element-e460355 elementor-widget elementor-widget-text-editor\" data-id=\"e460355\" data-element_type=\"widget\" data-e-type=\"widget\" data-widget_type=\"text-editor.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t\t\t\t\t\t\tClearly you can\u2019t get rid of faxing \u2014 it\u2019s too important to eliminate as a form of communication. However, fax machines are pre-senting your organisation with potential GDPR breaches. Thankfully, there is a way to continue sending faxes without relying on paper documentation.\u00a0<a href=\"https:\/\/ww2.efax.com\/uk\/\">Online faxing services<\/a>\u00a0\u2014 known as cloud faxing \u2014 help provide better security measures to aid compliance with GDPR, while enabling your business to freely send and receive fax documents.\n\nHow does it work?\n\nOnline cloud faxing is an entirely digital system, with fax sent exclusively over the internet. The platform also allows you to send to, and receive documents from, traditional fax machines. eFax Corporate\u2019s digital faxing solutions are capable of adapting file for-mats to be communicated with both online cloud-faxing powered devices and fax machine units. This means your healthcare organi-sation can maintain all faxing capabilities. However, it no longer has the need to use paper in this process, as all files are handled digi-tally via our\u00a0<a href=\"\/uk\/features\/apps\">mobile application<\/a>\u00a0or secure online portal.\n\nCloud faxing offers:\n<ul style=\"padding:15px 0 0 0;\">\n \t<li><strong>Encryption<\/strong>\u00a0\u2014 Files stored on eFax Corporate services, using the secure feature, are encrypted to an advanced standard TLS. This ensures that your fax documents are protected in transit from their point of origin on your organi-sation\u2019s network to your recipient\u2019s fax.<\/li>\n \t<li><strong>Pre-Approved Contacts<\/strong>\u00a0\u2014 With cloud faxing there is no number input using a keypad. Fax documents are submitted to pre-set contacts instead, which reduces the chances of sending files to unintended recipients.<\/li>\n \t<li><strong>Limited Access<\/strong>\u00a0\u2014 Paper documents no longer sit on a fax machine and paper is not left in unsecured locations. Files are held behind access controls and logins. This lowers the risk of unauthorised access.<\/li>\n \t<li><strong>Easy Access to Documents<\/strong>\u00a0\u2014 If desired, your healthcare organisation can store and archive files using our document management system. This allows you to easily access, destroy or update information whenever necessary. It also makes it much more difficult for documents to be misplaced or lost.<\/li>\n<\/ul>\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t<div class=\"elementor-element elementor-element-520235e elementor-widget elementor-widget-text-editor\" data-id=\"520235e\" data-element_type=\"widget\" data-e-type=\"widget\" data-widget_type=\"text-editor.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t\t\t\t\t\t\t<h4 class=\"font-bold\"><strong><a href=\"\/uk\/corporate\">eFax Corporate<\/a><em>\u00a0digital faxing solutions are the answer you\u2019ve been searching for, enabling you to eliminate paper from your faxing process, improving compliance with GDPR. Protect your documents today by signing up to our online faxing services. Discover all the benefits that eFax can bring to your organisation.<\/em><\/strong><\/h4>\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t<\/section>\n\t\t\t\t<\/div>\n\t\t","protected":false},"excerpt":{"rendered":"<p>Are your paper-based practices putting you more at risk of a GDPR infraction? Discover exactly what risks are facing healthcare in terms of non-compliance, and what you can do to reduce them.<\/p>\n","protected":false},"author":1,"featured_media":1331,"comment_status":"open","ping_status":"open","sticky":false,"template":"","format":"standard","meta":{"_acf_changed":false,"footnotes":""},"categories":[1],"tags":[],"class_list":["post-1310","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-uncategorized"],"acf":[],"yoast_head":"<!-- This site is optimized with the Yoast SEO plugin v27.4 - https:\/\/yoast.com\/product\/yoast-seo-wordpress\/ -->\n<title>Paper and GDPR | How to Improve GDPR Compliance in Healthcare<\/title>\n<meta name=\"robots\" content=\"index, follow, max-snippet:-1, max-image-preview:large, max-video-preview:-1\" \/>\n<link rel=\"canonical\" href=\"https:\/\/ww2.efax.com\/uk\/blog\/improving-gdpr-compliance-healthcare\" \/>\n<meta property=\"og:locale\" content=\"en_US\" \/>\n<meta property=\"og:type\" content=\"article\" \/>\n<meta property=\"og:title\" content=\"Paper and GDPR | How to Improve GDPR Compliance in Healthcare\" \/>\n<meta property=\"og:description\" content=\"Are your paper-based practices putting you more at risk of a GDPR infraction? 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